Section 1 - Name:
The Pacifica High Schools Cheerleader Boosters is a non-profit organization. The Articles of Incorporation filing date is May 22, 2003. The filing number is 2515823. The name of this non-profit organization is “Pacifica High Schools Cheerleader Boosters”. It shall herein be referred to as Pacifica Cheer Boosters.
Section 2 - Purpose:The purpose of the Pacifica Cheer Boosters is to provide funding for Pacifica High School Cheerleading activities and arrange all social activities.
Section 1 - Eligibility for general membership:
A. Pacifica Cheer Booster membership is open to all parents or legal guardians of Pacifica High School Cheerleaders.
B. All members are required to actively participate in Pacifica Cheer Boosters fundraising events.
Section 2 - Rights of Members:
A. All members have the right to vote.
B. Each cheerleader’s parent or legal guardian has the right to vote when present at any meeting.
C. All members have the right to request a personal account balance of monies paid.
Section 1 - Officers of the Board:
A. Shall consist of a President, 1st Vice President, 2nd Vice President, Secretary and Treasurer.
B. All Officers shall serve a one year term, but are eligible for re-election.
C. The term runs from the first general meeting (after new squad announcements) until the last general meeting (wherein new officers are elected).
Section 2 -Duties of Officers:A. President:
Section 3 - Eligibility to hold office:
A. No elected board member shall receive any form of compensation regarding this activity.
B. A candidate running for President is required to have served on at least one Pacifica Cheer Boosters committee.
C. A candidate for any Office shall not have any outstanding monies owed to the Pacifica Cheer Boosters.
D. Any member who has a financial (i.e.; vendors) or other conflict may not run for office. Other conflicts will be discussed and voted on amongst the current general members.
Section 4 - Elections:
A. The Officer Elections will be held at the first general meeting, which will be held within 14 days of the new squad announcements. All notifications are the responsibility of the outgoing Board of Officers.
B. The current outgoing President will call the meeting to order and open the election process. The President will read the duties of each office. Candidates will be asked to show their interest in running for each office by raising a hand. The President will ask each candidate to introduce themselves and express their qualifications and/or desires in seeking a Board position. Each office will be elected separately by written ballot. A candidate may run for more than one office, but can only be elected to one position. In case of a tie, a second ballot will be called for.
C. The order for election of offices shall be President, 1st Vice President, 2nd Vice President, Treasurer and Secretary.
D. Up to two votes may be cast per cheerleader.
E. The votes shall be counted by a group of 3 volunteer members (from general membership that are not seeking election) and overseen by one current Officer not seeking re-election.. In the event all board members are seeking re-election, the 2nd Vice President should oversee the process. All ballots will be held on the premises for inspection for 30 minutes after the meeting has adjourned. All ballots will then be destroyed.
Section 5 - Vacancies:
A. All Officer Vacancies will be filled for the remaining term by the aforementioned election process (Article III, Section 4).
B. A special meeting may be called by the President for Vacancy filling elections.
C. If the vacancy is the Office of the President, the 1st Vice President assumes the role of President, until the election of the new President has occurred, unless there are only 90 days left to the term. The 1st Vice President will remain acting President until a new President is elected after new squads are announced.
D. In the event of a vacancy to the office of President, there shall be an immediate audit by persons agreed upon by the 1st and 2nd Vice Presidents. The agreed upon person may not be a current board member. All findings will be presented to the general membership within 7 days of completion
Section 6 - Resignations, Terminations and Absences:
A. A written resignation from an Officer of the Board must be received by a Board member at any time, and notice given to the general membership within 2 days of resignation submittal.
B. An Officer may be terminated from the Board due to excessive absences, from all meetings in a term. Excessive is defined as missing more than half of all meetings.
C. An Officer may be removed from Office due to unsatisfactory performance by a 2/3 majority vote at a general membership meeting.
D. An Officer must forfeit, in writing, his/her office if their cheerleader is removed from the team within 30 days of removal.
Section 7 - Governing Rules:
A. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Pacifica Cheer Boosters in all cases, to which they are applicable, and in which they are not inconsistent with these bylaws and any special rules of order the Pacifica Cheer Boosters may adopt.
Section 1 - Committees:
A. The Officers of the Board may create committees as needed, such as fundraising, publicity, banquet, etc.
B. All members are eligible to join a committee as long as they have no conflict of interest in said committee, as stated in Article III, Section 3, and item D.
C. All committee chairs shall report to an Officer of the Board.
D. Ad-hoc committee sign ups may be held at the end of general meeting at time of need for said committee.
E. Committee members may sign-up at first general meeting, and committee chairperson(s) will be chosen within each committee group.
F. Committee chairs are responsible for written reports to assigned Board Officer.
G. At conclusion of committee, chairs must present a written and/or verbal report to the general members.
Section 1 - Regular Meetings:
A. Should be held monthly.
B. The day and time shall be decided by the board.
C. Notice shall be given to all members of the day and time of all meetings within 14 days.
Section 2 - Agendas:
A. Should be available on website and/or e-mail at least one week prior to meeting.
B. If a member of the general membership wishes to add any item to the agenda, it must be received by the President prior to agenda availability requirement.
Section 3 - Minutes:
Minutes of meetings should be available on website and/or email within one week of meeting.
Section 4 - Special Meetings:
A. Special Meetings may be called by any Board Officer.
B. Special Meetings may be called by the general membership by petition signed by the majority (one more than one half) of the general membership.
Section 5 - Quorums:
A. Three or more Board Officers shall constitute a quorum at board meetings.
B. Attendees at a general meeting shall constitute a quorum.
Section 6 - Voting At General Meetings:
A. All issues, unless otherwise stated in bylaws, shall be decided by a simple raised hand vote.
Section 1 - Budgeting:
A. The Budget shall be prepared by the Treasurer with input by a committee formed of interested general members.. “The Budget shall be presented by the Board to the general membership within 30 days of being elected to the Board. The Budget shall be approved by the general membership.”
Section 2 - Collections:
A. All fundraising monies shall be collected and deposited into the Pacifica Cheer Boosters general account.
B. Once a fundraising activity is completed, the chairperson of said fundraiser shall collect all monies and turn them into the Treasurer within 12 hours. Personal checks will be accepted. The Treasurer has authority to make exceptions.
C. Any Pacifica Cheer Booster Member that submits a check that is returned by the bank, for any reason, will be billed for all costs and all fees incurred. Any and all future payment will be required in form of money order, cash, or cashiers check for the rest of the current school year.
Section 3 - Disbursements:
A. All monies should be disbursed according to the budget approved by the membership.
B. All disbursements shall be made by check after submittal, and approval, of “Disbursement/Reimbursement Form”, and all proper receipts, invoices, or a written quote by any company or individual requesting a disbursement or reimbursement.
C. All checks shall be signed by 2 of the following: President, 1st Vice President or Treasurer.
D. The board has the right to refuse reimbursement if prior approval has not been submitted and approved, or if the request is more than what was approved.
E. The Treasurer should write all checks payable.
F. In Emergency situations, the President and 2 Officers of the Board may approve a disbursement and/or reimbursement.
1.“Emergency” is defined as missing such payment of item will cause Pacifica Cheer Boosters to incur other costs, such as penalties, late fees, etc.
G. All records of funds collected and disbursed shall be kept on file for a minimum of seven years.
H. The Fiscal year of the Pacifica Cheer Boosters shall be September 1, 2008 to April 30, 2009. Each year thereafter, the new fiscal year shall be May 1st to April 30th.
Section 4 - Equitable Spending:
It is the responsibility of the Officers of the Board to see that all monies earned by the Pacifica Cheer Boosters are spent fairly and equitably among all cheer squads.
Section 1 - Amendments:
A. Any member, in good standing, may propose a Bylaw change or amendment. Good Standing is defined as parents/guardians not having outstanding monies owed.
B. All proposed changes or amendments must be in writing and include the original text as well as the new/revised text.
C. All proposals must be announced.
D. When amendments/changes are approved, an updated copy of bylaws will be available within 30 days.
A. All assets shall be held in the name of the organization and title to those financial and capital assets shall be taken in the name of the organization.
B. On the dissolution or winding up of the corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of this corporation, shall be distributed to a nonprofit fund, foundation, or corporation which is organized an operated exclusively for charitable purposes and which has established its tax- exempt status under section 501(c)(3) of the Internal Revenue Code.
Except as otherwise required by the California Non-Profit Organization Law, no member of the Pacifica Cheer Boosters now or hereafter elected, appointed, or designated shall be personally liable to it’s creditors for any indebtedness or liability; and all creditors shall look only to it’s assets for payment.